Bid preparation and submittal

Preparation of Total Fixed Price Project Costs

 

1.    After reviewing a producer’s project request information submitted on the Application and Preliminary Information Survey form and determining the information is complete, the project request will be posted on the secure portion of the CLEANmp website.  Service providers can review this information and bid on conducting the project.  These bids will represent a firm fixed-price cost for conducting and completing the project.

2.    Three types of CLEANmp projects will be posted for bid: 1) environmental assessment, 2) nutrient management plan development or revision, and 3) both an EA and NMP.

3.    Bidding on CLEANmp projects from producers with Environmental Quality Incentives Program (EQIP) contracts or those who are requesting EQIP contracts, can only be initiated by Service Providers who are registered under the CNMP Plan Development-Total Plan category on the Technical Service Provider (TSP) website.

4.    The act of submitting a bid constitutes an agreement between the Service Provider and the Program Administrator (SES, Inc.), committing the Service Provider to conduct the project within defined periods of time after receiving a notice-to-proceed from the Program Administrator.  A Service Provider has 44 days and 60 days to complete an EA or NMP, respectively, after receiving a notice-to-proceed.

5.    After being posted for seven days bidding on a project will be stopped.  The Program Administrator will compile all bids and determine which bid represents the best value and quality for the program and the producer.  The Program Administrator will notify the winning bidder of their selection to conduct the project.  A notice-to-proceed will be issued to the successful bidder.  The Service Provider must then coordinate with the requesting producer to schedule the project.

 

Estimated maximum on-farm times for either an EA or an NMP are presented below.  Due to the overlap of information collected, conducting both projects at a single operation would only add a few hours to these on-farm time estimates.  These times can be used to assist a Service Provider in estimating the time required to complete the on-site portion of a project.

 

·        Large egg production site (8 hours)

·        Medium egg production site (6 hours)

·        Small egg production site (4 hours)

·        Large meat bird production site (8 hours)

·        Medium meat bird production site (6 hours)

·        Small meat bird production site (4 hours)

·        Hog production site (multiphase, 6 hours)

·        Hog production site (single-phase, 4 hours)

·        Large dairy (8 hours)

·        Medium dairy (6 hours)

·        Small dairy (4 hours)

·        Large feedlot (8 hours)

·        Medium feedlot (6 hours)

·        Small feedlot (4 hours)